Vendor Terms & Conditions
Last Updated: 19 June 2026
1. Introduction
These Vendor Terms & Conditions govern all applications for, bookings of, and attendance at Loughborough Card Show ("the Event").
The Event is organised and operated by Card Goblin Limited ("the Organiser", "we", "our", or "us").
By submitting a vendor application, booking a table, or attending the Event as a vendor, you agree to be bound by these Terms & Conditions.
2. Vendor Applications
Submission of an application does not guarantee acceptance.
The Organiser reserves the right to:
Accept or decline any application.
Limit the number of vendors in specific categories.
Request additional information before approving an application.
Withdraw an offer of space where necessary.
The Organiser is not required to provide reasons for declining an application.
3. Table Allocation
Table locations and allocations are determined by the Organiser.
While reasonable efforts will be made to accommodate preferences, specific table positions cannot be guaranteed.
The Organiser reserves the right to amend table allocations at any time where operationally necessary.
4. Vendor Fees
Vendor spaces must be paid for in full by the deadline specified by the Organiser.
Failure to make payment may result in cancellation of the booking and reassignment of the space.
All fees are quoted in Pounds Sterling (£).
5. Vendor Cancellations
More than 30 days before the Event
Vendor cancellations made more than 30 days before the Event may be eligible for a refund, less any non-recoverable administrative costs.
Within 30 days of the Event
Vendor cancellations made within 30 days of the Event are generally non-refundable.
Failure to Attend
No refund will be provided where a vendor fails to attend without prior written agreement.
The Organiser may, at its sole discretion, resell any cancelled vendor space.
6. Event Cancellation or Postponement
If the Event is cancelled by the Organiser and not rescheduled, vendor fees paid will be refunded.
If the Event is postponed:
Bookings will automatically transfer to the new date where possible.
Refund arrangements, if applicable, will be communicated at the time.
The Organiser shall not be liable for any additional losses incurred by vendors, including travel, accommodation, stock purchases, or loss of profits.
7. Permitted Products
Vendors may only sell products that have been approved or are reasonably consistent with the nature of the Event.
Examples include:
Trading cards
Sealed trading card products
Collectibles
Accessories
Related hobby merchandise
The Organiser reserves the right to require the removal of products deemed unsuitable.
8. Prohibited Items
Vendors must not sell, display, promote, or distribute:
Counterfeit or fake products
Stolen goods
Illegal goods
Offensive, discriminatory, or unlawful material
Products that infringe intellectual property rights
Age-restricted products where appropriate licences are not held
The Organiser may require immediate removal of prohibited items and may remove vendors from the Event without refund.
9. Conduct
Vendors must behave professionally and respectfully towards:
Attendees
Other vendors
Venue staff
Event staff and volunteers
The Organiser reserves the right to remove any vendor whose conduct is considered abusive, threatening, disruptive, unsafe, or detrimental to the Event.
No refund will be issued in such circumstances.
10. Set-Up and Breakdown
Vendors must:
Arrive within the designated setup period.
Complete setup before public admission.
Keep their area tidy and safe.
Remain operational throughout published trading hours unless otherwise agreed.
Vendors must not begin packing away before the Event closes without permission from the Organiser.
11. Health and Safety
Vendors are responsible for ensuring that their stand, stock, displays, and equipment are safe.
Aisles, fire exits, and emergency access routes must remain unobstructed at all times.
Vendors must comply with venue regulations and instructions from Event staff.
12. Insurance
Vendors are strongly advised to hold appropriate public liability insurance.
The Organiser accepts no responsibility for:
Theft
Loss
Damage to stock
Damage to equipment
Personal injury suffered by vendors or their staff, except where required by law
Vendors attend and trade at their own risk.
13. Photography and Filming
Photography and filming may take place during the Event.
By attending as a vendor, you acknowledge that photographs or video footage containing your stand, products, branding, or likeness may be used by the Organiser for promotional and marketing purposes.
If you have concerns regarding specific use of images, please contact the Organiser before the Event.
14. Data Protection
Personal information submitted as part of a vendor application or booking will be processed in accordance with the Loughborough Card Show Privacy Policy.
15. Right to Refuse or Remove Vendors
The Organiser reserves the right to:
Refuse applications.
Cancel bookings.
Remove vendors from the Event.
Restrict the sale of particular products.
Where a vendor is removed due to breach of these Terms, no refund shall be payable.
16. Limitation of Liability
To the fullest extent permitted by law, Card Goblin Limited shall not be liable for:
Loss of profits
Loss of business opportunities
Loss or damage to stock
Travel or accommodation expenses
Indirect or consequential losses
Nothing in these Terms excludes liability where such exclusion would be unlawful.
17. Governing Law
These Terms & Conditions are governed by the laws of England and Wales.
Any dispute arising in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.
18. Contact
Card Goblin Limited
Email: info@loughboroughcardshow.co.uk
Website: loughboroughcardshow.co.uk